Privacy Policy

Last updated: November 2025

AI Evening Classes Oxford ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data in accordance with UK data protection law, including the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

Data Controller: AI Evening Classes Oxford
Contact: info@aieveningclasses.oxford

2. What Data We Collect

We collect the following types of personal data:

2.1. Information You Provide

  • Booking information: Name, email, phone (optional), organisation (for corporate bookings)
  • Payment information: Processed securely by Stripe (we do not store credit card details)
  • Course participation: Attendance records, project submissions, feedback
  • Communications: Emails, contact form submissions, survey responses

2.2. Information We Collect Automatically

  • Website usage: IP address, browser type, pages visited, time spent (via analytics)
  • Cookies: See our Cookie Policy below

3. How We Use Your Data

We use your personal data for the following purposes:

3.1. Course Administration (Legal Basis: Contract)

  • Processing bookings and payments
  • Sending course confirmations, reminders, and materials
  • Managing attendance and issuing certificates
  • Providing support and answering questions

3.2. Marketing (Legal Basis: Consent or Legitimate Interest)

  • Sending newsletters and course updates (you can unsubscribe anytime)
  • Informing you of new cohorts and relevant offerings

3.3. Improving Our Services (Legal Basis: Legitimate Interest)

  • Analysing website usage and course feedback
  • Improving course content and delivery
  • Understanding student needs and preferences

3.4. Legal Compliance (Legal Basis: Legal Obligation)

  • Maintaining records for tax and accounting purposes
  • Responding to legal requests or regulatory obligations

4. Who We Share Your Data With

We do not sell your personal data. We may share it with:

4.1. Service Providers

  • Stripe: Payment processing (see Stripe Privacy Policy)
  • Formspree (or similar): Contact form handling
  • Email service: Course communications and newsletters
  • Analytics: Google Analytics (if used) for website traffic analysis

4.2. Legal Requirements

We may disclose your data if required by law, court order, or to protect our rights or the safety of others.

5. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes outlined above:

  • Course participants: Up to 7 years (for tax/accounting purposes and to maintain alumni network)
  • Newsletter subscribers: Until you unsubscribe
  • Contact form submissions: Up to 2 years
  • Website analytics: Up to 26 months (Google Analytics default)

You may request deletion of your data at any time (subject to legal retention requirements).

6. Your Rights

Under UK GDPR, you have the following rights:

  • Access: Request a copy of your personal data
  • Rectification: Correct inaccurate or incomplete data
  • Erasure: Request deletion of your data ("right to be forgotten")
  • Restriction: Limit how we process your data
  • Portability: Receive your data in a machine-readable format
  • Objection: Object to processing based on legitimate interests or for marketing
  • Withdraw consent: Where processing is based on consent (e.g., marketing emails)

To exercise any of these rights, contact us at info@aieveningclasses.oxford.

7. Data Security

We implement appropriate technical and organisational measures to protect your personal data, including:

  • Secure HTTPS encryption for our website
  • Secure third-party payment processing (Stripe)
  • Access controls and password protection
  • Regular security reviews

While we take security seriously, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

8. Cookies

Our website uses cookies to improve your experience:

8.1. Essential Cookies

Necessary for the website to function (e.g., session management). These cannot be disabled.

8.2. Analytics Cookies

Help us understand how visitors use our site (e.g., Google Analytics). You can opt out via browser settings or Google's opt-out tool.

8.3. Marketing Cookies

Used for retargeting and advertising (if applicable). You can disable these via browser settings.

Most browsers allow you to control cookies through settings. See allaboutcookies.org for more information.

9. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices of those sites. Please review their privacy policies.

10. Children's Privacy

Our courses are designed for adults (18+). We do not knowingly collect data from children under 18. If you believe we have collected such data, please contact us immediately.

11. International Transfers

Your data is primarily stored and processed in the UK/EEA. Some service providers (e.g., Stripe) may transfer data internationally. We ensure appropriate safeguards (e.g., Standard Contractual Clauses) are in place.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Significant changes will be communicated via email.

13. Contact & Complaints

If you have questions or concerns about how we handle your data, contact us at info@aieveningclasses.oxford.

You also have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner's Office (ICO)
Website: ico.org.uk
Helpline: 0303 123 1113

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